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WAE - Graduate Admissions Officer (Coordinator)

Company: Louisiana State University
Location: Boyd
Posted on: May 29, 2023

Job Description:

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Job Posting Title:
WAE - Graduate Admissions Officer (Coordinator)

Position Type:
Wages as Earned (Fixed Term)

LSUAM Grad - Ops - Admissions and Evaluations (Crystal Sherell Harris-Harlaux (00063306))

Work Location:
0114 David F. Boyd Hall

Pay Grade:

Job Description:

Provides support for the graduate admissions process to all students, faculty and the campus community. Responsible for admissions processing, determining graduate admission requirements, transfer of credits, and residency for students enrolling in graduate programs. Helps support recruiting activities.

Job Responsibilities:

Determines admissibility, transferability of credit, and residency for students in graduate programs (degree seeking and non-degree seeking). Serves as a liaison between prospective students and the academic departments regarding the status of their applications, admissions and enrollment. Tracks applicants through the admission process and works with other university constituents to advance and follow up on incomplete files. Coordinates the application waiver and refund process.

Implements university policy regarding the conduct code, transcripts, and required admission documentation and ensures adherence to rules regarding university admission. Performs credential evaluations for international and domestic prospects. Enters student data and admission decisions into the appropriate systems. Meets with prospective students to explain graduate education, guide them through the admission and enrollment process, including directing them to other appropriate offices or departments on campus. Produces reports as requested.

Oversees resolution of applicant challenges regarding the admissions process. Makes recommendations and keeps current the procedures manual for the admissions processing area. Makes recommendations to the Director on procedures used to implement university rules from admissions through acceptance into the university. Serves as a trainer for the admissions unit. Responsible for systems testing of admissions modules.

Facilitates informational workshops, orientation sessions for campus employees, and training efforts to provide assistance and guidance related to Graduate Recruiting and Admission processes. Assists in designing content and materials for such sessions. Represents the office in events as determined by supervisor.

Participates in cross-training with other Graduate School personnel, and assists in covering these duties as assigned. Provides regular reporting about job tasks, and assists in identifying areas for process improvement. Assists with special projects. Performs other tasks as assigned.

Minimum Qualifications:

Bachelor's degree with minimum of 1 year of higher education or related experience.

Specific Experience - Experience in an office setting; strong computer skills; strong communication skills; ability to work both independently and collaboratively.

Preferred Qualifications:

Master's degree with 2 years of higher education and/or student admissions.

Specific Experience - Experience with SLATE CRM and student admissions software. Must have strong computer skills and communication skills; ability to work both independently and collaboratively. Have knowledge of/experience with University Policies.
Experience with on-line learning systems and/or ease in learning new systems.

Additional Requirements:

  • FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

    Additional Job Description:

    Special Instructions:
    Please provide a current resume.

    A copy of your transcript(s) may be attached to your application. However, official transcripts are required prior to hire.

    Attach ALL required documents under the "Resume/CV" section of your application.

    Posting Date:
    October 21, 2022

    Closing Date (Open Until Filled if No Date Specified):

    Additional Position Information:

    Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

    Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

    Essential Position (Y/N):

    LSU is an Equal Opportunity Employer:

    LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU's Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (

    HCM Contact Information:

    Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed

Keywords: Louisiana State University, Rochester , WAE - Graduate Admissions Officer (Coordinator), Other , Boyd, Minnesota

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