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Maintenance Admin Assistant

Company: Michael Foods
Location: Britt
Posted on: January 15, 2022

Job Description:

Business Unit Overview

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that's First in Food .

Location Description

Michael foods, Inc. located in Britt, Iowa where more eggs are produced within a 100 mile radius than anywhere in the world. Small town living and friendly faces make Britt, Iowa a place to call home. Our location is an egg processing flacility that varies from breaking, pasteurization, and dried egg. Join our company and be part of an innovative team that's First in Food.

Responsibilities

POSITION SUMMARY :

The Administrative Assistant in this role provides clerical support to the plant engineering department. This position also assists in data entry, tracking up and down time of machinery and other administrative duties as needed.

This position has the responsibility to comply with Safety work rules at all times as well as an obligation to reinforce Safety as a Core Value. Ensures that all policies, procedures and activities, related to Food Safety & Quality, are followed and complied with uniformly, in an effort to reduce product and process variability.

We have the honor and responsibility of working in food - a critical infrastructure industry during this time of global crisis. We are working around the clock to keep inventory flowing to our retailers and to help feed the world. We are hiring at many of our manufacturing facilities. This is a great opportunity for those who are now available due to hours being cut at their regular job or being sent home from college temporarily.

DUTIES AND RESPONSIBILITIES :

  • Provides clerical support to the plant engineering department and purchasing.
  • Track capital and major repair spending weekly.
  • Assist with yearend process by closing work orders from previous fiscal year and creating new work orders for upcoming fiscal year.
  • Backup to purchaser for spare parts and office supplies.
  • Backup for cycle count inventory in the parts room.
  • Track PM Compliance and report weekly.
  • Performs administrative duties such as filing and data entry, running mechanical downtime and uptime reports.
  • Create purchase orders when necessary for invoices, capital, major repair or special projects.
  • Provide support for Maintenance Reliability initiative.
  • Expected to adhere to safe work practices, follow GMP and HACCP guidelines, maintain sanitary conditions and ensure that product quality is maintained in order to maintain SQF certification. Report to management any conditions or practices that may adversely affect food safety, food quality or personnel safety.
  • Attends various meetings, takes notes and distributes minutes to appropriate personnel.
  • Organizes Process Safety Management and the Environmental program and updates action items including contractor orientation when necessary for compliance with regulations.
  • Actively participates in SRMP activities.
  • Generates and tracks maintenance work orders.
  • Ensures regulatory compliance at all times
  • Complete special projects and other duties as assigned.
    Qualifications

    EDUCATION AND EXPERIENCE REQUIRED :

    One year certificate from college or technical school or equivalent combination of education, training and/or experience.



    PREFERRED EDUCATION, EXPERIENCE, AND SKILLS:

    LANGUAGE SKILLS:

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups, customers/vendors or employees of the organization.

    MATHEMATICAL SKILLS:

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

    REASONING ABILITY:

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

    LICENSES, CERTIFICATES, REGISTRATIONS:

    NA



    OTHER SKILLS AND ABILITIES :

    Specific skills and abilities required that are not included in other sections:
  • Two years post high school with emphasis in business/accounting, plus 2-3 years' experience in a professional business environment; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
  • Personal computer experience SAP, Cadd, PowerPoint, Excel, Word, and Microsoft Projects is required.
  • Basic understanding of storeroom inventory and cycle count criteria
  • Attention of detail, prioritizing tasks, and organization skills are required to complete multiple work assignments in a timely manner and represent the Maintenance Department in a professional manner is required
  • Basic math skills
  • Customer service capabilities
  • Basic computer skills with ability to input data into the SAP system
  • Light typing skills
  • Ability to work indoors in normal office setting for duration of shift.
    Ability to answer phones and receive pertinent information

    Qualifications:

    EDUCATION AND EXPERIENCE REQUIRED :

    One year certificate from college or technical school or equivalent combination of education, training and/or experience.



    PREFERRED EDUCATION, EXPERIENCE, AND SKILLS:

    LANGUAGE SKILLS:

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups, customers/vendors or employees of the organization.





    MATHEMATICAL SKILLS:

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.





    REASONING ABILITY:

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.





    LICENSES, CERTIFICATES, REGISTRATIONS:

    NA





    OTHER SKILLS AND ABILITIES :

    Specific skills and abilities required that are not included in other sections:
  • Two years post high school with emphasis in business/accounting, plus 2-3 years experience in a professional business environment; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
  • Personal computer experience SAP, Cadd, PowerPoint, Excel, Word, and Microsoft Projects is required.
  • Basic understanding of storeroom inventory and cycle count criteria
  • Attention of detail, prioritizing tasks, and organization skills are required to complete multiple work assignments in a timely manner and represent the Maintenance Department in a professional manner is required
  • Basic math skills
  • Customer service capabilities
  • Basic computer skills with ability to input data into the SAP system
  • Light typing skills
  • Ability to work indoors in normal office setting for duration of shift.
    Ability to answer phones and receive pertinent information


    Responsibilities:

    POSITION SUMMARY :

    The Administrative Assistant in this role provides clerical support to the plant engineering department. This position also assists in data entry, tracking up and down time of machinery and other administrative duties as needed.



    This position has the responsibility to comply with Safety work rules at all times as well as an obligation to reinforce Safety as a Core Value. Ensures that all policies, procedures and activities, related to Food Safety & Quality, are followed and complied with uniformly, in an effort to reduce product and process variability.



    We have the honor and responsibility of working in food a critical infrastructure industry during this time of global crisis. We are working around the clock to keep inventory flowing to our retailers and to help feed the world. We are hiring at many of our manufacturing facilities. This is a great opportunity for those who are now available due to hours being cut at their regular job or being sent home from college temporarily.





    DUTIES AND RESPONSIBILITIES :
  • Provides clerical support to the plant engineering department and purchasing.
  • Track capital and major repair spending weekly.
  • Assist with yearend process by closing work orders from previous fiscal year and creating new work orders for upcoming fiscal year.
  • Backup to purchaser for spare parts and office supplies.
  • Backup for cycle count inventory in the parts room.
  • Track PM Compliance and report weekly.
  • Performs administrative duties such as filing and data entry, running mechanical downtime and uptime reports.
  • Create purchase orders when necessary for invoices, capital, major repair or special projects.
  • Provide support for Maintenance Reliability initiative.
  • Expected to adhere to safe work practices, follow GMP and HACCP guidelines, maintain sanitary conditions and ensure that product quality is maintained in order to maintain SQF certification. Report to management any conditions or practices that may adversely affect food safety, food quality or personnel safety.
  • Attends various meetings, takes notes and distributes minutes to appropriate personnel.
  • Organizes Process Safety Management and the Environmental program and updates action items including contractor orientation when necessary for compliance with regulations.
  • Actively participates in SRMP activities.
  • Generates and tracks maintenance work orders.
  • Ensures regulatory compliance at all times
  • Complete special projects and other duties as assigned.

Keywords: Michael Foods, Rochester , Maintenance Admin Assistant, Other , Britt, Minnesota

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