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Administrative Assistant

Company: The Salvation Army - Metro Division
Location: Rochester
Posted on: March 23, 2020

Job Description:

OverviewThe Administrative Assistant supports various programs and administrative functions of The Salvation Army by producing web and social media content, maintaining databases, helping with special event planning and fund-raising campaigns, coordinating volunteers, preparing mailings, and various other activities.This is a full-time regular position with a work week expectation of 35 hours. Some evening and weekend hours are required to meet the expectations of this position, with the expectation of overtime during the Christmas season.ResponsibilitiesThis job description is not all inclusive. It is intended to identify the essential duties of the position. Other duties, responsibilities and tasks may be assigned by corps officer/administrator. Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a professional manner; courteous treatment of staff, visitors and clients; respect of others property and person, professional and appropriate communication to and about co-workers, supervisors, and subordinates. Support the Mission of The Salvation Army by treating every client, donor, and colleague with respect and dignity, and without discrimination of any kind. Engage all community members (including and not limited to, clients, visitors, and customers) in a way that brings them to the Corps for programming, events, activities, and Pathway of Hope (POH). Collect and Organize content for monthly Advisory Board meetings. Assist volunteers with completing applications, ensure applications are fully completed, and process background checks. Update database of volunteer contact information and input volunteer hours. Prepare acknowledgements for Salvation Army donors and volunteers (including but not limited to, hand-written notes, quarterly phone calls, and tax receipts). Process white mail donations and records according to protocols. Process monthly credit card and ACH donations and assure proper recording in Salesforce and Shelby. Assist with red kettle campaign operations, including coordinating bell ringers and assisting with Christmas season events. Assist Director of Community Engagement in maintaining grants calendar, gratitude strategy, Marketing & Communications Plan, and Major Gifts Plan. All other duties as assigned.Qualifications High school diploma or GED required with a minimum of 1 year of experience in a communications or office administration related field. Must have excellent interpersonal, oral and written communication skills. Possess a positive attitude, works well with others, be trustworthy, and be well organized and efficient. Ability to accept supervision and work with a team of co-workers. Ability to organize work, set priorities, meet deadlines, and complete tasks with a minimum of direction. Must be proficient in the use of the Salvation Army approved word processing, spreadsheet, database management, and graphics/desktop publishing software packages and email etiquette. Proficiency in Adobe software is a plus. Valid Driver's License. (Must meet the guidelines provided by the State of residence and the automobile insurance provider as pertaining to corps passenger vans/buses.) Must pass The Salvation Army background checks and meet the MVR drivers qualifications. Willingness to support the philosophy, goals, objectives, and mission of The Salvation Army. It must be understood by the incumbent that the provisions of Safe From Harm will apply upon commencement of employment and also understood that the required Safe From Harm training be satisfactorily completed within the first thirty (30) days of employment.Job LocationsUS-MN-RochesterJob ID2020-13522of Openings1CategoryAdministrativeTypeRegular Full-Time

Keywords: The Salvation Army - Metro Division, Rochester , Administrative Assistant, Administration, Clerical , Rochester, Minnesota

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